First of all, let us say a huge congratulations to all the newly engaged couples celebrating the start of the year with a dazzling new ring and the promise of forever. This is such an exciting chapter, and we are thrilled to help you turn your wedding dreams into a reality. If you’ve been envisioning saying “I do” in a picture-perfect destination, now is the perfect time to start planning your destination wedding!
How Far Out Should You Plan Your Destination Wedding?
Planning a destination wedding takes a little more time and coordination than a local wedding, but the rewards—breathtaking views, unforgettable memories, and an intimate celebration—are absolutely worth it. Here’s a guide to help you determine the ideal timeline:
18-24 Months Before: Dream and Decide
Choose Your Destination: Whether it’s a Caribbean beach, a European castle, or a lush tropical garden, decide on the vibe and location that resonate with you.
Set a Budget: Keep in mind the costs of travel, accommodations, and group activities for your guests.
Research Venue Options: Start exploring resorts, private villas, or cruise ship options that offer wedding packages.
12-18 Months Before: Secure the Essentials
Book Your Venue: Most resorts have several venue options to pick from, so locking in your venue early ensures you get your dream location.
Meet With Your Assigned Wedding Planner: Working with a wedding planner is important. In the Caribbean and Mexico, most resorts will provide a wedding planner for you. In other countries it may be important for you to find a wedding planner specific to that destination.
Notify Guests: Send out save-the-dates early to give guests ample time to plan and budget for travel.
9-12 Months Before: Fine-Tune the Details
Plan Travel Arrangements: Work with a travel agency (like us!) to secure group rates on flights and accommodations.
Choose Vendors: Most resorts in the Caribbean and Mexico will have designated in-house vendors to use. This includes DJs, florists, photographers, etc. Work with your agent to determine if you should look for an outside vendor based on experience.
Finalize Your Guest List: Make sure you’re aware of any passport or visa requirements for international destinations.
6-9 Months Before: Invitations and Itineraries
Send Invitations: Include all necessary details such as travel info, accommodations, and itinerary. At Global Expeditions, we'll provide a link for your guests to understand pricing and an easy booking process to help book into your group.
Plan Pre-Wedding Events: Think about welcome dinners, excursions, or group activities to make the experience even more memorable.
3-6 Months Before: Prepare for the Big Day
Finalize Details: Confirm the timeline, seating charts, and special requests with your venue and vendors.
Shop for Wedding Attire: Ensure your dress and attire fit the destination’s climate and vibe. There are also special rules for airlines on what you're able to bring. We recommend carrying on your wedding attire.
Coordinate Travel Plans: Provide guests with reminders and assistance as needed.
1-3 Months Before: Countdown to Forever
Pack Smart: Double-check you’ve packed everything from attire to important documents.
Confirm RSVPs: Provide final headcounts to vendors.
Relax and Enjoy: You’ve done the hard work, and now it’s time to soak in the excitement!
Why Work With a Travel Agency for Your Destination Wedding?
Planning a wedding far from home can feel daunting, but that’s where we come in! At Global Expeditions, we specialize in making destination weddings stress-free and magical.
Let’s make your dream destination wedding a reality. Contact us today to start planning, and here’s to a year filled with love, adventure, and unforgettable moments. Cheers to your happily ever after!
Comments